Life Integrator — turnkey business automation

Sound familiar?

Four symptoms of a business that rests on its owner

Everything runs through you

Two weeks away and the business stops. Every decision, every reply to a client passes through your head.

Leads slip away

A client wrote in the evening — you replied next day. Or never. How many such cases per month? Nobody counts.

Routine eats the team

People move numbers between spreadsheets by hand, write the same replies, assemble reports. That is paid working time.

Decisions made blind

What does a lead cost? What is the conversion? Where did cash reconcile and where not? Decisions are made on gut feel, not numbers.

Every such gap costs real money each month. On the audit call I show that number — for your business.

What I automate

Six areas, each proven in a live business

Sales and leads

CRM, every enquiry logged, call-back control. A lead no longer depends on whether someone «saw the message».

case: 475 leads found that nobody had ever worked

Finance without manual entry

Bank payments post themselves into the books; the cash and profit report arrives every evening in Telegram.

case: 11 of 12 payments posted by the bot with no human

AI assistants

Phone-call review against a quality checklist, an AI salesperson on your price list, a personal assistant for mail and calendar.

case: 79 dialogues — 0 invented prices

Owner dashboards

Tasks, manager performance, cash flow — on one screen, from your phone. Decisions by numbers, not by feel.

case: ~25 people in the task tracker daily

Documents in minutes

Invoices, quotes, contracts, hiring paperwork — generated from live data, no copy-paste.

case: invoices for 3.5M UAH, reconciled 1:1

Tenders and procurement

Prozorro radar: new tenders, wins, state audits and competitors' failed tenders — delivered straight to Telegram.

case: 2,123 tenders under watch

How it works

From the audit call to the system — five steps

You see the numbers of your losses before you decide on implementation.

1

60 minutes · €99

Audit call

We go through your business together. After the meeting you keep a full written record of it and a step-by-step automation plan — even if we go no further.
2

Week 1

Audit

I look at the processes from inside: leads, money, the team's time.
3

Weeks 1–2

The losses, in numbers

I show 3 places where money leaks — with the amount for each.
4

Week 2

The plan

What we automate, in what order and with what effect. The plan is yours to keep.
5

From week 3

The system

I build it, connect it, train your team. After that it works without you.

From you — 1–2 hours a week, the rest is on me. Everything built — code, access, settings — is your property.

Proof

Five businesses where this already works

Every number below comes from working systems, not from slide decks.

SoloWay · music school & studio · client

A studio of ~15 people where finance and quality control run without the owner

Daily AI review of phone calls: transcription, scoring against a quality checklist, report in Telegram
Bank payments post themselves into the CRM; nightly CFO report; automated reconciliation found 67,425 UAH in discrepancies
A bot brings back lapsed students: a call list every morning — and it verifies in the CRM whether the person actually came

5.7×

LTV/CAC after putting the numbers in order; trial-to-paying conversion — 71.8%

Podillya Finance + Learn Global Distribution · external head of the division

A digital backbone for a group of companies with a decade in public procurement

11 working tools in 2 months: a task tracker with a Telegram bot (~25 users), a manager performance dashboard, a tender specialist workspace
Procurement radar on the Prozorro API: 2,123 procurements and 1,326 wins under watch, plus the full archive of State Audit Service monitoring — 82,182 records
Radar of competitors’ “failed” procurements: 248 tenders worth 93.8M UAH found in the first 30 days

324.7 M UAH

in quotes to buyers turned into analytics; bid-to-win conversion — 34%

DerevoBud · furniture e-commerce · client, project in progress

An AI salesperson that knows a 599-item price list and never invents a price

Answers enquiries autonomously in the client's language across connected channels; anything complex is escalated to a human
126 automated logic checks; 79 real enquiries run through — zero invented prices or discounts
Dropping an unnecessary paid CRM for an in-house solution — saving the client ≈$1,700 a year

3×/day

automated reports in Telegram — the owner sees the business without asking anyone

EcoElectro · backup-power e-commerce · client

A catalogue of five suppliers that assembles and cleans itself

Five different price lists and APIs merged into one format: 230+ products on the site, discontinued items disappear automatically
API integration with a supplier covering 6,404 products; margin measured across 1,500 items before choosing the range
A power-sizing calculator right on the site: the visitor works out their own kit

5 → 1

suppliers in a single catalogue; not one manual price update

Personal AI assistantSweeps mail and calendar four times a day, syncs the CRM with the calendar every 15 minutes.

Finance under a microscopeImporting 2,813 transactions over 5 years revealed: 1.5M UAH of «income» was in fact other people's money in transit.

Checking other people's promisesAn investment offer reviewed: six «official» PDFs cross-checked against primary sources — the forgery was caught on dates.

Websites I have built

Catalogues that update themselves and sites in several languages. Open them and see for yourself.

phywe.com.ua ↗PHYWE UkraineUkrainian-language site of the German maker of science equipment for education — with the brand's permission.1,600+ catalogue pages ft.lgd.com.ua ↗fischertechnik UAA catalogue of educational construction kits and STEM sets: every product translated into Ukrainian and sorted by category.378 products · 409 pages lgd.com.ua ↗LEARN GLOBALCorporate site of a distributor of equipment for education and business: 3D printing, labs, STEM.3 languages: UA · EN · 中文 ecoelectro.com.ua ↗EcoElectroAn online catalogue of backup power: prices and stock update themselves, with a kit calculator on the site.230+ products · 5 suppliers

Principles

Why this is safe

First in my own business

Every tool I offer already runs in my own companies. I sell what I use myself.

Everything built is yours

Code, access and settings stay with you. Leave any time — the system keeps running.

Privacy written into the code

Separated access levels, masked phone numbers, personal-data filters — built into the system, not into a promise.

Honesty in the numbers

I do not guarantee your sales — you run those. I guarantee my part: a system that works, and numbers without varnish.

About me

18 years alongside business — my own and other people's

Віталій Матвієнко за робочим столом із книгою

Vitalii Matviienko

entrepreneur, business integrator · Vinnytsia

2008–2012Bank, corporate clients
Financial and credit products for business — the school of working with numbers.
2012–2016Investor relations
Presentations, financial materials, support of agreements with investors.
2016–2018Guangzhou, China
Branch coordination: procurement, manufacturers, linking the Ukrainian office with Chinese partners.

Guangzhou · Canton Tower
2016–2022My own ventures
A tea shop (sold in 2021), retail textiles, souvenir manufacturing.
since 2022SoloWay — music studio
A team of ~15, 2.5M+ UAH annual turnover. The testing ground where automation is proven every day.
2026Life Integrator
Automation as a service: I embed AI and systems into living businesses — my own and my clients'.

«Behind me are successes — and failures: a business sold at a profit, and a production line that did not survive covid. That is why I do not sell magic — I count where your money leaks and close it with a system.»

Terms

There is no implementation price on this site — and that is not a trick

Some have three processes, some have thirty. Naming a figure before I have seen your numbers means cheating either you or myself.

Process audit in the first week — point A in numbers
An automation plan with the effect priced in money — yours to keep forever
Implementation by my side: CRM, bots, AI, dashboards, documents
Training your team on every tool
Support and development of the system for as long as we work together

One mid-level manager costs a company from 47,000 UAH a month — and that is one role out of ten. A one-off agency project is €3–5 thousand, with no support and no system.

How the price is formed

We count how much the business loses right now — in money per month
We look at scope: how many processes, what state the data is in, who can take it over
I name the figure on the audit call — once we both see the numbers. The call costs €99 and is credited if we go on to work together

The base format — an hour of my work every day. Limited time, not limited scope: one large system or five small ones — you decide. Need more hours — we price that separately.

First-month guarantee: if after the audit you do not see where this pays off, I return the payment. Leave any time: everything built stays yours.

Find out your price

Format 1

Fixed monthly fee

The amount is agreed after the audit and does not change. For those who value a predictable budget.

Format 2

Lower fixed fee + share of the result

The rest comes from the money the system earned or saved. We share the risk — it pays me to make it work.

Format 3

Partnership in the result

A minimal fee and a share. I take only a handful of such projects a year — where I believe in the business myself.

I do not work with everyone. You need an existing flow of clients and people to hand things over to. If you get fewer than 30 leads a month, what you need now is traffic, not automation. I will say so plainly on the audit call, without trying to sell — the meeting record and the plan stay with you either way.

Who you would otherwise have to hire

This is not a list of skills from a CV but functions I actually covered at the same time — while a group of companies was being launched from zero. Beside each, the market range from job ads.

Operations director65,000 UAH
Head of sales40,000–60,000 UAH
Business process analyst35,000–60,000 UAH
IT lead and developer60,000–100,000 UAH
AI automation architecta rare role
Financial analyst35,000–60,000 UAH
Category manager, pricing35,000–60,000 UAH
HR and hiring15,000–30,000 UAH
Contract lawyer20,000–50,000 UAH
Supplier negotiations, import/export40,000–70,000 UAH

Assembling this set from people costs 280,000–460,000 UAH a month at full salaries. Even part-time, in proportion to the real hours, it is from 130,000 UAH. Plus hiring, training and the risk that someone leaves.
My work costs noticeably less — but you will hear the exact figure once we both see how much you lose without it.

Market ranges: work.ua, Indeed, outsourcing price lists · August 2026

Let us start with an audit call — €99

60 minutes. I look at your processes and show 3 specific places where the business loses time or money — with the numbers. After the meeting you keep a full written record and a step-by-step automation plan — whether or not we work together.

If we go on to work together, this €99 is credited towards the further work. Payment goes to the account of sole proprietor (FOP) Vitalii V. Matviienko.

Message me on Telegram 添加我的微信 097 001 23 56 [email protected]

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WeChatScan the code to add me: Vitalii 维达利. I worked in Guangzhou for two years and know China–Ukraine business first-hand.

微信号 Vitalii8889

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A business that runs on systems — not on you.